Protecting your Data Whilst your Employees Work from Home – Finovate

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Protecting your Data Whilst your Employees Work from Home - Finovate
Protecting your Data Whilst your Employees Work from Home - Finovate

The following is a guest post written by Josephine Jacobs, writer at Academicbrits.com and PhdKingdom.com and an executive coach and organizational consultant.

As we move into an unprecedented
era of remote working (or rather, working from home!), companies and employees
need to consider how to protect sensitive data. Several security considerations
must be explored. Employees working from home will have access to work systems
without the protections an office brings – they will be using different IT
infrastructure, bandwidths and Wi-Fi connections that may not be secure. This
all brings an element of danger to your company’s data – as your employees
access your database or databases remotely, the risk to that data grows.
Usually the risk is only between the server, internal network and end user
machine. External working adds the risks of public internet connections, local
networks and consumer-grade security systems.

Here are some of the best ways to
protect your data whilst your employees work from home.

Tutor your Employees in Data
Protection and Computer Security

“It’s worth giving your employees
a basic training on how to stay safe online and digitally,” says Joey Garcia, a
tech writer at 1Day2Write and NextCoursework. “This can include
warning them about phishing emails, avoiding public Wi-Fi, securing home Wi-Fi
routers and verifying the security of devices they use for work. Remind
employees not to click links in emails from people they don’t know, not to
install third-party apps, and to be aware that hacking and phishing attacks
will increase during the quarantine period.”

Create an Emergency Response
Team

Whilst teaching your employees
some basic computer security is a useful preventative measure, you need an
emergency response team for the unfortunate event of your data being
compromised. Ensure this team can be contacted by everyone in the company and
everyone knows exactly what to do in the event of a cyber-attack.

Provide your Employees a VPN

Using a VPN (virtual private
network) is a good way to ensure data remains secure. A VPN provides more
security by hiding the user’s IP address, encrypting data as it is transferred,
and masking the user’s location. Most companies use some sort of VPN already –
all you need to do is expand it to all of your employees as they work from home
and allow them to use it for all business-related activity.

Security Software

Provide your employees with the
best security protection on all of their devices – this can be anti-virus
software, firewalls, and device encryption.

“Have a look at the best security
software for Macs or Windows, depending on what devices your company employees
use,” says Melisa Cueva, data analyst at Australia2Write
and Britstudent. “Norton Anti-Virus
consistently ranks highly, but there are many other options out there.”

Password Audits

It’s a good idea to have your
employees regularly change their passwords, and to teach them how to make the
best passwords. Perform an audit and ensure all passwords meet a strict
security police: alphanumeric codes are much better than names or dates that
are easily guessed. Two-factor authentication should be put in place as a
mandatory procedure.

Update all Software

Windows and Apple Mac’s have
their own useful security measures in place to protect devices from attacks.
Ensuring all updates are completed and software is at its latest version can
also prevent devices from attacks. Ask your employees to check their computers
and phones are up to date and activate automatic updating on all devices.

Don’t Store Information
Locally

You can instead store information
on the cloud, using services like Google Drive or Microsoft Office 365 Online.
This also includes avoiding the use of USB sticks, as these devices can be
infested with malware. Content should be stored on cloud-based software
wherever possible, and employees should use cloud-based apps, too. Locally
stored information means it is stored on a physical disk, like the hard drive
of a computer. Cloud software is great because you can backup all data here,
too.

Backups

In case of any need to reset and
wipe devices of viruses, encourage your employees to back up all their data –
whether that’s on the cloud, or to local storage (but this isn’t recommended
for reasons mentioned above!).


Josephine Jacobs is a writer at Academicbrits.com and PhdKingdom.com, an executive coach and organizational consultant with more than 10 years of experience enhancing the performance of individual executives, teams and organizations. Her background encompasses a wide range of programs and initiatives for individual development, team building, organization design, and facilitation. She also writes for Essay Help Service.